The Agreement for the event is made on {MM/DD/YYYY} between {INSTITUTION} (herein referred to as CLIENT) and {AUTHOR} (herein referred to as VENDOR). 

THEME OR NAME OF THE EVENT: 
{Freeform} 

LOCATION OF THE EVENT: 
{Address} 

DATE OF THE EVENT: 
{Date}

TIME(S) OF THE EVENT:
{Time} 

EVENT FEE: 
{$ FEE} 

SCOPE: 
{List out bullet point scope from the proposal} 

TERMS:
VENDOR and CLIENT are aware and agree that: 

1. No deposit is required. Full payment is due upon approval of the proposal to secure the booking. 
2. CLIENT is responsible for ensuring the event location is available and ready for the engagement, including but not limited to, power. 
3. CLIENT is responsible for ensuring that any and all fire occupancy limits for the host venue are adhered to and that the attendees maintain safe and orderly conduct. If CLIENT fails to do so, VENDOR reserves the right to cancel the event at any time in order to ensure the safety of all participants. CLIENT is liable for 100% of the contracted fee if cancellation is necessary under these circumstances. 
4. CLIENT is responsible for ensuring VENDOR has access to the location a minimum of 1.0 hour before the scheduled start time for set up, and 0.5 hours following the conclusion of the event for breakdown, unless otherwise agreed to in advance by all parties.
5. If an event is canceled by the institution 7 days or more before the event date, the institution is eligible for a full refund.
6. If an event is canceled by the institution between 7 days and 72 hours before the event, the institution may receive a partial refund (up to 75% of the event fee plus the travel fee, if travel is refundable).
7. If an event is canceled by the institution within 72 hours of the event, no refund will be provided.
8. In the event of a cancellation by joint consent, each of the undersigned parties shall be solely responsible for its own incurred costs to that point, and the Agreement is terminated. 
9. In the event of unforeseen acts of God or other natural events, VENDOR and/or Book an Author reserves the right to terminate this Agreement without penalty. In the event of school closing, or inability to travel due to weather, the Parties will reschedule the event before the end of the school year. 
10. Waiver of any provision of this Agreement by a party shall not constitute a waiver of any other provision. 
11. COI requirement shall be obtained by the VENDOR if necessary. Please contact membersupport@bookanauthor.com for referrals. 

It is further understood that this Agreement contains the whole agreement between CLIENT and VENDOR and this document supersedes any other terms, obligations, representations, statements, or conditions, oral or otherwise of any kind whatsoever concerning this contract, not expressly set forth herein. This Agreement shall be governed in accordance with the laws of the state of the event.

________________________________
CLIENT SIGNATURE

________________________________
DATE SIGNED

________________________________
VENDOR SIGNATURE

________________________________
DATE SIGNED

________________________________
VENDOR EIN / SSN